Leave Reporting

MindKey offers a complete overview to both HR, managers and individual employees, of spent-, planned and due holidays.

Leave can be registered centrally by HR or locally by a manager or staff member. When an employee registers a leave, an approval work flow is directed towards the immediate manager. Every Job category has a work calendar set up, and through this, the system handles both full and partial leaves with regard to adding or concluding days of leave.

Examples of Leave Reporting

Setting up optional codes for leave reporting, including rules for seniority and a limit for transfers and redemptions.

Leave administration gives you the opportunity to administer a number of holidays and hours per vacation year, for instance 25 holidays and 37 free hours. Awarding holidays can be automatic for every employee in a certain function. Adjustments can be made, for instance with regard to team members, who have not accrued all holidays for one year.

Example of a report, displaying current month and year-to-date statistics on sick leave.

Example of a report, showing holidays and/or leave balance, summarizing the entire organization by department, with the option for a detailed view by employee.

Absence from the workplace due to illness, maternity leave or other reasons should be registered for both statistical purposes and internal follow up. Leave reporting enables you to:

• Follow up on leaves that are due to illnes. Both employees, managers and HR can be made able to access the information
• Deliver statistics necessary for following up and planning

Every employee can be made able to see sick leaves and other reasons for leave, that the organization may choose for managing leave reporting. As a manager, you have access to a summary of the total days of absence for the entire department or distributed to individual staff members.

Key Functions

• Leave- and absence codes can be set up for registration- and follow up purposes
• Set up and maintain all sorts of leave registration and define which ever rules you prefer. For instance you can set up rules for awarding holidays, deferred periods before awarding holidays is allowed, decide whether to award days or hours and much more
• Employees can ask for leave through the system and see the number of spent holidays and the total number of days of leave
• Management gains an instrument that supplies statistics on leave and the reasons for it
• Reports on spent and due holidays at any given date and a total for the entire organization
• Leave statistics
• Export/Import of leave registration integrated into the payroll