Mileage tracking
A simple solution for mileage tracking integrated with your HR system, with all the benefits that come with it.
Effortless mileage registration in
Effortlessly manage mileage allowance rates with MindKey, which automatically updates rates according to the calendar year, ensuring that employees always receive the correct reimbursement. The system simplifies driving documentation by suggesting the employee's primary license plate, streamlining the data entry process. For each trip, employees can quickly record their start and end locations, providing accurate documentation of all journeys.
Flexible mileage tracking: Choose between entering the start and end values of the odometer or simply indicating the total number of miles driven.
User-friendly experience: Quick and intuitive registration directly via mobile or desktop – so mileage reimbursement never becomes an administrative burden. With a smooth process, you ensure that employees can easily log their travel and receive reimbursement without unnecessary delays.
Mileage reimbursement overview for managers and HR
Approval workflow for the manager.
Ensure compliance and readiness for audits.
Accurately reimburse employees.
Prepared for integration with payroll systems.
Statistics and overview for managers and HR.
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FAQ
Mileage tracking in Mindkey allows employees to log their work-related driving. The system tracks kilometres and provides the basis for paying mileage allowances or reimbursements.
To log your mileage, sign in to Mindkey, navigate to 'Mileage Tracking', and enter information about your start and end address, the purpose of the trip, and the number of kilometres driven.
Once you have submitted your mileage entry, it is forwarded to your manager or administrator for approval. You will be notified when it has been approved.
