Mileage tracking
A simple solution for mileage logging integrated with your HR system, with all the benefits that come with it.
Easy mileage logging in Mindkey
Effortlessly manage mileage allowance rates with MindKey, which automatically updates rates according to the calendar year, ensuring that employees always receive the correct reimbursement. The system simplifies driving documentation by suggesting the employee's primary license plate, streamlining the data entry process. For each trip, employees can quickly record their start and end locations, providing accurate documentation of all journeys.
Flexible odometer tracking: Choose between entering start and end odometer readings or simply specifying the total number of kilometers driven.
User-friendly experience: Quick and intuitive registration directly via mobile or desktop – so mileage reimbursement never becomes an administrative burden. With a smooth process, you ensure that employees can easily log their travel and receive reimbursement without unnecessary delays.
Overview of mileage reimbursement for managers and HR
Approval workflow for managers.
Improve compliance and be audit-ready.
Reimburse employees accurately.
Ready for integration with payroll systems.
Statistics and overview for managers and HR.
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FAQ
Mileage tracking in Mindkey allows employees to log their work-related travel. The system keeps track of mileage and provides the basis for calculating travel allowances or reimbursements.
To register your mileage, log in to Mindkey, navigate to "Mileage Registration," and enter the details regarding your start and end addresses, the purpose of the trip, and the number of kilometers driven.
Once you have submitted your mileage log, it will be forwarded to your manager or administrator for approval. You will be notified once it has been approved.
