A simple and structured approach to salary adjustments
With Mindkey's salary adjustment module, HR and managers get an efficient and transparent tool to plan, adjust, and approve salary changes. The module ensures a professional process with support for both simple and advanced salary models – and with full flexibility in budget management.
What can the salary adjustment module do?
Create a salary plan
Start by setting up a salary plan quickly and intuitively. Begin by selecting the relevant employees and assigning responsible managers. Once the participants are in place, you define the key salary plan elements and distribute the budget across departments. Salary history can easily be imported from MindKey or Excel, ensuring that all necessary data is available from the beginning.
Tailor salary models to your needs
The plan supports both simple and advanced salary models, depending on the complexity required. A simple model allows you to calculate the new base salary by adding a defined increase to the current salary. For more advanced needs, the system supports dynamic calculations of allowances and gross salary, with built-in fields for computations, difference tracking, and percentage changes, providing full flexibility in how salary adjustments are managed.
Enhance budget overview
Budget control is streamlined through automatic calculations of total salary figures and the ability to adjust budget percentages as needed. Managers receive clear visual indicators showing whether they are within or over budget, using green and red status markers. To reinforce control, the system can be configured to only allow the plan to be saved if the defined budget constraints are met.
How salary adjustment works in practice
Setting up plan elements
Define the relevant salary field types – e.g., existing and new base salary, allowances, calculations, etc.
Selection of employees and managers
Select employees via a planning dialog and manually adjust who the responsible manager is.
Import salary history
Pull salary data directly from the system – or use a template for loading from Excel.
Budget allocation
Use the "Allocate budget" function to define the framework – both in total and per manager.
HR initialization of new salary or allowances
Use the function to, for example, initialize a 2% salary increase or transfer current allowances to everyone in advance before managers receive the plan.
Manager review and calibration
Managers are invited to make salary adjustments. Reminders can be sent out, and the system guides the user through the process with visual indicators and validations.
Finalize and transfer the result
Once the salary adjustment is complete and the calibration approved, the result can either be pushed directly back into Mindkey to update employee salary information or exported to Excel for further processing or sharing with, for example, the finance department.
Benefits for HR and managers
Mindkey ensures a consistent and structured salary process across the entire organization. Clear role distribution between HR and managers creates transparency and accountability at every stage. With flexible setup and calculation options, the system adapts easily to company needs. Most importantly, Mindkey increases transparency, strengthens control, and saves time by eliminating manual spreadsheets and repetitive tasks.
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