Per Aarsleff manages employee master data with Mindkey
Per Aarsleff is a publicly traded construction and civil engineering company with operations throughout Denmark and several locations abroad. The company specializes in conceiving, planning, and executing large-scale projects within infrastructure, climate adaptation, environment, energy, and construction. The company has many employees, and this is where MindKey helps create an overview while keeping master data up to date.
In this article, Vibeke Tjell, IT Project Manager at Per Aarsleff, shares her experience with MindKey and describes how the company has used it to get a handle on employee master data, onboarding, and GDPR.
Master data system that creates an overview
When Per Aarsleff implemented Mindkey in 2020, the group had no dedicated HR system – employee master data was handled in the ERP system. With explosive growth, many new hires, and stricter GDPR requirements, the need for a robust and structured HR foundation was urgent.
"Mindkey ensures that we have employee master data gathered in one place. Data has become visible, and it has become easily accessible for managers to view data on their employees."
Today, Mindkey is the central master data system for all employee master data in the group – and via the built-in integration, the system delivers data to other systems across the company.
”Our HR group uses data from Mindkey for reporting. They prepare the statutory reports on gender, diversity, age, etc. They are absolutely thrilled because they now have data gathered in one place, and it is easy to extract data from the HR system for statutory reporting and financial reporting.”
Requisitions that streamline the hiring process
In line with Per Aarsleff's growth, Mindkey contributes concretely to streamlining the entire hiring process. Managers create requisitions directly in the HR system and provide information about candidates and terms of employment themselves – data that the payroll department then uses to prepare employment contracts.
"It is a huge gain for our payroll department because they save a lot of emails back and forth with the managers. Through the HR system, they have structured the information required for an employment contract. The payroll department thus receives all the information they need from the managers at once. This is a great strength in relation to GDPR, and both the efficiency and quality of the process have been significantly improved."
Digital document management and system integration
Mindkey's integration with Visma Addo digital signature makes the entire hiring process paperless and secure.
"When employment contracts are prepared, we use the integration between Mindkey and Visma Addo digital signature. This ensures that we get the correct and valid information from the candidates. Employment packages are sent to the candidates, and when they return the signed material, it is automatically archived correctly in the HR system. Document management is a gain, as the documents are now electronic."
Collaboration, proximity, and professional sparring
For Per Aarsleff, the collaboration with Mindkey is characterized by more than just technical support – it is a relationship built on mutual understanding and precision.
"We have a close collaboration with Mindkey. Rapid response and execution when updating data is essential for us. The proximity proves to be a strength during integrations and data migration, where our company-specific configurations require precision. When adjustments are needed, the process is efficient because Mindkey knows us so well. The deep understanding that Mindkey has of our business provides good support for the challenges we face."